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Grants Online Program Management Office
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NOAA, MBDA, ITA & NTIA ONLY
Starting on September 25, 2023, only the following processes can be performed in Grants Online.
Competitive Workflow (COMP)
Review Event Workflow (REF & RER)
Universal Workflow (UNI)
All further processing will be done in the GEMS – eRA system.
GEMS Resource Pages
For more information on GEMS, please refer to the appropriate site below:
Federal Staff: GEMS Internal Resource Page
Grant Recipient: GEMS External Resource Page
GEMS/eRA Process Maps
Federal Staff: Grant Life Cycle Process Maps - Internal - Provides an Overview of Internal Processes in eRA
Grant Recipient: Grant Life Cycle Process Maps - External - Provides an Overview of Grantee Processes in eRA
Schedule for when Applications will be transferred from Grants Online to eRA
Round 1: 11/3 - 11/16
FRI 11/3 - Copy of Grants Online database exported with selected applications
MON 11/6 - Grants Online database moved to eRA cloud
TUE 11/7 - eRA team retrieves Grants Online database
WED - TUE 11/8 -11/14 - eRA team extracts the applications from the Grants Online database and loads them into the eRA database
WED 11/15 - eRA validates the data upload
THU 11/16 - Applications should be available in eRA / Buffer day for eRA to fix any issues with the upload
Round 2: 11/17 - 11/29, 2023
Round 3: 12/1 - 12/14, 2023
Round 4: 12/15 - 12/28, 2023
Round 5: 12/29 - 1/11, 2024
Round 6: 1/12 - 1/25, 2024
Round 7: 1/26 - 2/8, 2024
Round 8: 2/9 - 2/22, 2024
Round 9: 2/23 - 3/7, 2024
Round 10: 3/8 - 3/21, 2024
Round 11: 3/22 - 4/4, 2024
Round 12: 4/5 - 4/18, 2024
Round 13: 4/19 - 5/2, 2024
Round 14: 5/3 - 5/16, 2024
Round 15: 5/17 - 5/30, 2024
Round 16: 5/31 - 6/13, 2024
Round 17: 6/14 - 6/26, 2024
Once applications are picked up by the Program Office in eRA, the Competition Manager will need to complete the following activities BEFORE moving the award package to GMD:
1. Initiate the Selection Package in PAYPLAN, get approval from the Selecting Official and FALD (Competitions Only)
2. Complete the Procurement Request in PAYPLAN, get approval from the Budget Officer.
3. Complete the Environmental Compliance review.
4. Complete the PO Checklist.
EDA ONLY
Who does what when?
The following are the process maps for Grants Online. These maps will assist users in following the workflow process in Grants Online.
Competitive Workflow (COMP)
Review Event Workflow (REF & RER)
Universal Workflow (UNI)
Renegotiation Workflow (RN)
Grants Management Workflow (GMD)
Declined Award Workflow (DA)
Procurement Request Workflow (PR)
Performance Progress Report and Federal Financial Report Workflow (PPR & FFR)
Award and Post Award Workflow (AAR, OPCR & ERA)
Grantee - Accept Award (AA)