IV. Application and Submission Information

Page quick-links

NOFO Field: Address to Request Application Package 

OMB Guidance:
IV. Application and Submission Information
        1. Address to Request Application Package -- Required.
You must tell potential applicants how to get application forms, kits, or other materials they need to apply (if this announcement contains everything they need, this section need only say so). You may give an Internet address where they can access the materials.* Since high-speed Internet access is not yet universally available for downloading documents, there also should be a way for potential applicants to request paper copies of materials, such as a U.S. Postal Service mailing address, telephone or FAX number, Telephone Device for the Deaf (TDD) or Text Telephone (TTY) number, and/or Federal Information Relay Service (FIRS) number.

Additional Guidance:

  • Do not enter the field name (shown in bold in the examples). The NOFO generator will enter the field name.
  • Address to Request Application Package is the first of 3 subsections under Application and Submission Information.

Published Examples:
        A. Address to Request Application Package:
        This solicitation, complete application packages (including required Federal forms) with instructions and the address for submission, and information on the NOAA Community-based Marine Debris Prevention and Removal Project Grants Competition can be found at www.grants.gov, or by contacting David Landsman (David.Landsman@noaa.gov, 301-713-0174).

        Potential applicants are invited to contact NOAA staff before submitting an application to discuss the applicability of project ideas to the MDP’s goals and objectives, and/or to request an application package that contains instructions for submitting standard NOAA grant applications.

        A. Address to Request Application Package:
        The standard application package is available at http://www.grants.gov. For applicants without internet access, an application package may be received by contacting Sam Contorno, NOAA/NWS, 1325 East-West Highway, Room 15330, Silver Spring, Maryland 20910, Phone: 301-713-3557, ext. 150, email: Samuel.Contorno@noaa.gov.

        A. Address to Request Application Package:
        Applications are available through www.grants.gov. For applicants without internet access, contact Pedro Restrepo, NOAA/NWS 1325 East-West Highway, Room 8176; Silver Spring, Maryland 20910-3283, or by phone at 301-713-0640 x210

        A. Address to Request Application Package:
        Application information may be found at Grants.gov FIND. It may also be obtained from Sea Grant College Program Directors. The addresses of the Sea Grant College Program directors may be found on Sea Grant's World Wide Web home page (http://www.seagrant.noaa.gov/other/programsdirectors.html) or may also be obtained by contacting the NSGO (mail address: National Sea Grant College Program, 1315 East-West Highway, SSMC3, R/SG, Silver Spring, MD 20910; phone: 301-713-2431 x124). Application information may also be obtained directly from the Sea Grant’s World Wide Web (http://www.seagrant.noaa.gov/knauss/knausshowtoapply.html)

>> to quick-links

NOFO Field: Content and Form of Application 

OMB Guidance:
IV. Application and Submission Information
        2. Content and Form of Application Submission -- Required.

This section must identify the required content of an application and the forms or formats that an applicant must use to submit it. If any requirements are stated elsewhere because they are general requirements that apply to multiple programs or funding opportunities, this section may refer to where those requirements may be found. This section also should address any preliminary submissions that the agency requires or encourages, either to facilitate its own planning or to provide potential applicants with feedback to help them decide whether to submit a full proposal.

For a full application, this includes all content and forms or formats that constitute a complete application, including: general information (e.g., applicant name and address), budgetary information, narrative programmatic information, biographical sketches, and all other required information (e.g., documentation that an applicant meets stated eligibility criteria or certifications or assurances of compliance with applicable requirements, such as evidence of compliance with human subjects requirements). You must either include required forms or formats as part of this announcement or state where the applicant may obtain them.

In this section, you should specifically address content and form or format requirements for:

  • Pre-applications, letters of intent, or white papers that your agency requires or encourages (see Section IV.3), including any limitations on the number of pages or other formatting requirements similar to those for full applications.
  • The application as a whole. For hard copy submissions, that could include any limitations on the number of pages, font size and typeface, margins, paper size, number of copies, and sequence or assembly requirements. If electronic submission is permitted or required,* that could include special requirements for formatting or signatures.
  • Component pieces of the application (e.g., if all copies of the application must bear original signatures on the face page or the program narrative may not exceed 10 pages). This includes any pieces that may be submitted separately by third parties (e.g., references or letters confirming commitments from third parties that will be contributing a portion of any required cost sharing).
  • Information that successful applicants must submit after your agency notifies them of its intent to make awards, but prior to award. This could include evidence of compliance with human subjects requirements or information your agency needs to comply with the National Environmental Policy Act (NEPA).

Additional Guidance:

  • Do not enter the field name (shown in bold in the examples). The NOFO generator will enter the field name.
  • Content and Form of Application is the second of 3 subsections under Application and Submission Information.
  • Only if data sharing is expected:   Proposals submitted in response to this Announcement must include a Data Management Plan (up to 2 pages). See Section VI.B., Administrative and National Policy Requirements, below for additional information on what the plan should contain.
  • Only if data sharing is not expected:   This announcement is not seeking proposals that generate environmental data. Therefore, a Data Management Plan is not required as part of the Proposal.
  • Only if NEPA/enviornmental data is expected:   Applicants are required to submit answers to [either list the question numbers from the NOAA NEPA questionnaire or state the specific questions.] See Section VI.B., Administrative and National Policy Requirements, below for additional NEPA information.
  • Only if NEPA/environmental data is not expected:   No reference to the National Environmental Policy Act (NEPA) questionnaire is required in the proposal.

Published Examples:

B. Content and Form of Application:
        Applications must adhere to the provisions under "Applications" and the six requirements under "Required Elements" by the deadline of April 5, 2007. Failure to follow these restrictions will result in applications being rejected without review.

        1. Applications
        Interested students should discuss this fellowship with their local Sea Grant Program Director. Applicants from states not served by a Sea Grant program should contact the NSGO; subsequently, the applicant will be referred to the appropriate Sea Grant program. Applications must be submitted by the deadline set in the local Sea Grant announcement. Each Sea Grant program may select and forward to the NSGO no more than six (6) applicants based on the evaluation criteria used by the NSGO in the national competition.

        2. Required Elements
        An application must include:
        (1) Personal and academic curriculum vitae (not to exceed two pages).
        (2) A personal education and career goal statement emphasizing the applicant’s abilities and the applicant’s expectations from the experience in the way of career development (1000 words or less). Placement preference in the Legislative or Executive Branches of the Government may be stated; this preference will be honored to the extent possible.
        (3) Two letters of recommendation, including one from the student’s major professor; if no major professor exists, the faculty person academically knowing the applicant best may be substituted.
        (4) A letter of endorsement from the sponsoring Sea Grant Program Director.
        (5) Copy of all official undergraduate and graduate student transcripts.
        (6) Listing of classes and/or plans for spring 2007, summer 2007 and fall 2007 (not to exceed one page).
        All applicants will be evaluated solely on their application package according to the criteria listed below. Therefore, letters of endorsement from members of Congress, friends, relatives and others will not be accepted. Prior contacts/arrangements made with possible host offices will be cause for immediate disqualification from the process.

B. Content and Form of Application:
        Each application package must include the following items: Failure to submit these items exactly as described in each section below or if any item is omitted will disqualify the application from consideration. All of these items, except as stated in section B.6. about the submission of letters of recommendations, must be submitted as part of the on-line submission process.

        1. Standard Form 424 (SF-424), Application for Federal Assistance is located on grants.gov and must be completed with information pertinent to the applicant.

        2. General Information Sheet

        Provide the information outlined below, but do not exceed 2 typewritten pages. General Information Sheets that are longer than 2 pages in length will not be accepted and will result in the application being disqualified.

        a. Personal Data: Provide your full name, country of citizenship, current address, permanent address, and home and work telephone numbers. If you can be reached by fax or email, include that information. Optional B for statistical collection purposes only: indicate your gender, and race or ethnicity.

        b. Degree Sought: State your proposed field of study (oceanography, marine biology, or maritime archaeology) and degree type you are seeking (e.g. M.S., M.A., Ph.D.). Include the month and year you expect the degree to be awarded. State the name and location of your institution.

        c. Education: List the academic degrees you have received, or expect to receive by the start of your proposed graduate studies for this program, including the date of receipt and institution. Provide your graduate advisor’s name, address, telephone, fax number, and e-mail address.

        d. Academic Honors. List any academic honors that you have received.

        e. Relevant Work Experience. List work experience related to your field of study. You may include research and teaching assistantships and any other paid or unpaid work.

        f. Statement of Financial Need: In a concise paragraph, discuss how you plan to fund your graduate level education and what the impact will be if you do not receive this scholarship. Also, list the following in the order stated: estimated amount needed for tuition and fees, all resources currently available to you to cover your graduate studies (e.g., grants, student loans, scholarships, research or teaching assistant positions, personal funds), the length of time these resources will be available and if they include work requirements, other resources for which you have applied and have received, as well as those for which you have not received a response.

        3. Statement of Intent
        The Statement of Intent is a self-description of your academic research and career goals, and how your proposed course of study or research will help you achieve these goals. This is your opportunity to present yourself, your beliefs, and your aspirations. Include any background information you believe is pertinent, and provide insight into why you have chosen the goals you are pursuing. This statement should not be a research proposal or scientific abstract. This statement will be used to evaluate you as an individual, not necessarily as a scientist, and your motivation for applying for this scholarship. This statement should demonstrate your organizational, analytical, and written communication skills. The statement of intent should be typewritten, single-spaced on a blank sheet of paper, and should not exceed one page in length. Statements longer than one page will not be accepted and will result in the application being disqualified.

        4. Institute Certification
        A letter from the applicant=s institution certifying that the student is enrolled or has accepted an offer to a graduate program must be submitted with the application. The letter should consist of the following information on school letterhead and be signed by a school official: Name and location of the academic institution, the school and department that you are currently attending or plan to attend, and the month and year your studies will begin if you are not currently enrolled. It is preferable that the institute certification described above be used. However, some institutions will only provide a standardized institute certification, in which cases they will be acceptable. If you have a graduate advisor, list his/her name, address, telephone and fax numbers, and an e-mail address, if available in the Institute Certification portion of your application. Current transcripts or letters of acceptance from the institution will not be accepted in lieu of the Institute Certification. Failure to include the Institute Certification specifically as indicated above will result in the application being disqualified.

        5. Transcripts
        Provide transcripts for all university/college level studies. Photocopied transcripts are acceptable. Transcripts must be included with all other application materials. Those mailed separately will not be accepted. Failure to include transcripts from all previous university/college-level studies will result in the application being disqualified.

        6. Three Letters of Recommendation
        Each application must include three, and only three, signed letters of recommendation from individuals who have knowledge of your academic record, research effort, work and/or life experience. Relevant paid work, such as internships and volunteer efforts, is applicable. If you have a sponsor or advisor in the program, one of these letters should be from that individual. Letters of recommendation should be opened and uploaded for electronic submission via http://grants.gov. If an individual writing a recommendation requests that the applicant not open the letter of recommendation, the applicant should send all of the three letters of recommendation together in one envelop to the address stated in IV. A above. Applications without three, signed letters of recommendation or with more than three letters of recommendation will result in the application being disqualified.

        7. Declaration
        Applicants must certify that all statements and information in their application are true and correct by copying the following on a separate plain sheet of paper, signing it, and including it in their application package:

        I, the undersigned, declare, under penalty of perjury, that all statements and information in my application are true and correct.

        Executed on [insert date] _____________________________
        Print or type Name __________________________________
        Signature__________________________________________

        Failure to include this statement, signed by the applicant, will result in the application being disqualified.

        B. Content and Form of Application:
        The guidelines for preparation of LOIs and full proposals provided below are mandatory (except where otherwise noted). Failure to adhere to these guidelines will result in LOIs and/or full proposals being returned without review.

        1. LOIs
        (a) Prior to submitting a full proposal, PIs are strongly encouraged to submit a LOI for each planned proposal. However, PIs who do not submit a LOI will not be precluded from submitting a full proposal.
        (b) The LOI must be no more than two pages in length, using a 12-point font and one inch margins, and it must include the name(s) of the PI(s) and their home institution(s).
        (c) The LOI must contain a brief description of the intended project.
        (d) The LOI must include a brief budget which summarizes how resources will be allocated [e.g., salaries, computing and communications, equipment (provide justification), indirect charges, and travel]. Note that funding for secretarial support and IT improvements at the PI's home institution is not generally available.
        (e) Each LOI will be reviewed, following the criteria specified below in Section V.A. of this notice, by members of the JHT Steering Committee, and/or other designated reviewers, who will make their recommendations to the JHT Director and TPC/NHC Director.
        (f) All PIs will be notified whether a full proposal is encouraged or discouraged based on the review of their LOI. Even though a full proposal may be discouraged, a PI will not be precluded from submitting a full proposal. All PIs will receive a short synthesis of the factors that led to the recommendation regarding their own reviewed LOI(s).

        2. Full Proposals
        (a) The proposal must include a title page signed by the PI(s) and the appropriate representatives(s) of their home institution(s). Each PI and institutional representative should be identified by full name, title, organization, telephone number, mailing address, and e-mail address.
        (b) A one-page abstract must be included and must contain a brief summary of the proposed work to be completed. The abstract must appear on a separate page, headed with the proposal title and the name(s) of the PI(s) and their home institution(s).
        (c) All proposals must provide a Statement of Work that includes:
        (c.1) The proposed duration of the project, from one to two years;
        (c.2) A brief description of the project, with prior research results (including references) to demonstrate sufficient maturity and potential for a successful transition to operations at TPC/NHC and other operational forecast centers (e.g., CPHC, JTWC) and/or, if applicable, at a numerical weather prediction center;
        (c.3) A proposed work plan for the project, including hardware and software needs, the testing and evaluation approach, metric(s) for success, project deliverables, a time line with key milestones, real-time operational data needed as input, and a plan to port necessary codes to the operational environment of TPC/NHC and/or NCEP Central Operations (NCO). An overview of the JHT and TPC/NHC operational IT environments can be obtained from the JHT website: http://www.nhc.noaa.gov/jht/tpc_JHT_IT_structure_june06.pdf. For applicants without Internet access, this information can be obtained by contacting: Dr. Jiann- Gwo Jiing, Director, Joint Hurricane Testbed, Tropical Prediction Center, 11691 SW. 17th Street, Miami, FL 33165, phone (305) 229-4443, or via e-mail at Jiann-Gwo.Jiing@noaa.gov. Final work plans for approved projects will be reached by agreement between the PI and the JHT Director;
        (c.4) A time line for delivering scientific and technical documentation and training materials over the course of the project that are sufficient to enable testing and evaluation of the proposed techniques. If the proposal is funded, researchers are expected to coordinate with the JHT Director to formalize this time line;
        (c.5) Schedule and needs for expected travel. PIs are strongly encouraged to plan and budget during each year of the project to describe their work at the annual Interdepartmental Hurricane Conference (IHC), sponsored by the Office of the Federal Coordinator for Meteorological Services and Supporting Research. Additionally, visits by PIs and/or their support staff to the TPC/NHC, and any other operational center(s) as necessary, may be beneficial for training JHT staff and the forecaster and technical point(s) of contact in preparation for project testing and evaluation; and
        (c.6) Estimates of JHT staff requirements in terms of on-site (or off- site) JHT facilitator efforts, and estimated computational, communication, and/or display requirements at the researcher's home institution and/or at JHT via remote access and data transfer.
        (d) All applicants must submit a budget that includes PI and scientific and technical support staff salaries, JHT facility requirements, computing and communications funding, equipment funding (provide justification), indirect charges, and travel. Note that funding for secretarial support and IT improvements at the PI's home institution is not generally available. Non-federal applicants must use Standard Form 424A, Budget Information--Non-Construction Programs that is contained in the standard NOAA Grants and Cooperative Agreement Application Package.
        (e) Non-federal applicants must submit additional forms included in the standard NOAA Grants and Cooperative Agreement Application Package (see section IV.A above).
        (f) An abbreviated Curriculum Vita for the PI must be included. Reference lists should be limited to all publications in the last three years with up to five other relevant papers.
        (g) Current and pending Federal support: Each investigator must submit a list that includes project title; supporting agency with grant number, investigator months, dollar value and duration. Requested amounts should be listed for pending Federal support.
        (h) Additional proposal requirements include:
        (h.1) For applications submitted in hard copy, one signed original and two additional hard copies of the complete proposal must be submitted Submission of an electronic copy in PDF format of the proposal document via the http://grants.gov/Apply website (abstract, Statement of Work, and budget) is strongly encouraged to facilitate the review process.
        (h.2) Each proposal must be dated and contain page numbers;
        (h.3) Items 2b and 2c above must be contained within no more than ten pages, using a 12-point font and one-inch margins.

>> to quick-links

NOFO Field: Unique entity identifier and System for Award Management (SAM) (to quick-links)

OMB Guidance:
IV. Application and Submission Information
        3. Unique entity identifier and System for Award Management (SAM)—Required.
       This paragraph must state clearly that each applicant (unless the applicant is an individual or Federal awarding agency that is excepted from those requirements under 2 CFR §25.110(b) or (c), or has an exception approved by the Federal awarding agency under 2 CFR §25.110(d)) is required to: (i) Be registered in SAM before submitting its application; (ii) provide a a valid unique entity identifier in its application; and (iii) continue to maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or plan under consideration by a Federal awarding agency. It also must state that the Federal awarding agency may not make a Federal award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Federal awarding agency is ready to make a Federal award, the Federal awarding agency may determine that the applicant is not qualified to receive a Federal award and use that determination as a basis for making a Federal award to another applicant.

Additional Guidance:

  • Do not enter the field name (shown in bold in the examples). The NOFO generator will enter the field name.
  • Content and Form of Application is the third of 7 subsections under Application and Submission Information.
  • To enable the use of a universal identifier and to enhance the quality of information available to the public as required by the Federal Funding Accountability and Transparency Act, 31 U.S.C. 6101 note, to the extent applicable, any proposal awarded in response to this announcement will be required to use the System for Award Management (SAM), which may be accessed online at https://www.sam.gov/portal/public/SAM/. Applicants are also required to use the Dun and Bradstreet Universal Numbering System, as identified in OMB guidance published at 2 CFR Parts 25, which may be accessed at http://www.ecfr.gov/cgi-bin/text-idx?SID=2dae4a7dcd5848a6364bb94d2d7786dd&mc=true&tpl=/ecfrbrowse/Title02/2subtitleA.tpl.

Published Examples:
       None at this time.

>> to quick-links

NOFO Field: Submission Dates and Times

OMB Guidance:
IV. Application and Submission Information
        3. Submission Dates and Times -- Required.

Your announcement must identify due dates and times for all submissions. This includes not only the full applications but also any preliminary submissions (e.g., letters of intent, white papers, or pre-applications). It also includes any other submissions of information before award that are separate from the full application. If the funding opportunity is a general announcement that is open for a period of time with no specific due dates for applications, this section should say so. Note that the information on dates that is included in this section also must appear with other overview information in a location preceding the full text of the announcement (see ССOverview InformationТТ segment of this format).

For each type of submission that you address, indicate whether the submission is encouraged or required and, if required, any deadline date for submission (or dates, if the agency plans more than one cycle of application submission, review, and award under the announcement). The announcement must state (or provide a reference to another document that states):

  • Any deadline in terms of a date and local time.
  • What the deadline means (e.g., whether it is the date and time by which the agency must receive the application, the date by which the application must be postmarked, or something else) and how that depends, if at all, on the submission method (e.g., mail, electronic, or personal/courier delivery).
  • The effect of missing a deadline (e.g., whether late applications are neither reviewed nor considered or are reviewed and considered under some circumstances).
  • How the receiving Federal office determines whether an application or pre-application has been submitted before the deadline. This includes the form of acceptable proof of mailing or system-generated documentation of receipt date and time.

This section also may indicate whether, when, and in what form the applicant will receive an acknowledgment of receipt.

You should consider displaying the above information in ways that will be easy to understand and use. It can be difficult to extract all needed information from narrative paragraphs, even when they are well written. A tabular form for providing a summary of the information may help applicants for some programs and give them what effectively could be a checklist to verify the completeness of their application package before submission. For example, a summary table might look like:
Note: Table not included.

Additional Guidance:

  • Do not enter the field name (shown in bold in the examples). The NOFO generator will enter the field name.
  • Submission Dates and Times is the third of 6 subsections under Application and Submission Information.
  • Make sure you enter the time zone for submission

Published Examples:

C. Submission Dates and Times:
        The deadline for receipt of proposals is 4:00 P.M. Eastern Daylight Savings Time, October 31, 2006. Applications submitted through Grants.gov APPLY will be accompanied by a date and time receipt indication on them. If an applicant does not have Internet access, hard copy proposals will be accepted and date and time stamped when they are received. Applications received after the deadline will not be reviewed.

C. Submission Dates and Times:
        1. Submission Dates
        Preliminary proposals must be received by the National Sea Grant Office by 5 p.m. EDT on Thursday, September 14, 2006. Final proposals must be received by 5 p.m. EST on Tuesday, December 19, 2007. Submissions through grants.gov will have a date and time indicator on them. Hard copies will be date and time stamped upon receipt. Applications which are not received by the deadline will not be reviewed.

        2. Exceptions
        Hard copy applications arriving after the above deadlines will be accepted for review only if the applicant can document that the application was provided to a delivery service that guaranteed delivery prior to the specified closing date and time and as long as the applications are received by the NSGO no later than 5 p.m three business days following the closing date.

C. Submission Dates and Times:
Applications should be submitted via www.grants.gov, and must be received by grants.gov no later than 11:59 PM EST on October 30, 2006 to be considered for funding. If grants.gov cannot reasonably be used, hard copy applications must be postmarked, or provided to a delivery service and documented with a receipt, by October 30, 2006. Applications submitted via the U.S. Postal Service must have an official postmark; private metered postmarks are not acceptable. In any event, applications received later than 15 business days following the postmark closing date will not be accepted. No facsimile or electronic mail applications will be accepted.

C. Submission Dates and Times:
        The deadline for receipt of proposals at the NOAA/NWS office is 5 p.m., EDT, October 20, 2006. For proposals submitted through grants.gov, a date and time receipt indication is included and will be the basis of determining timeliness. Hard copy proposals will be date and time stamped when they are received in the program office. Proposals received after the deadline will be rejected/returned to the sender without further consideration.

>> to quick-links

NOFO Field: Intergovernmental Review

OMB Guidance:
IV. Application and Submission Information
        4. Intergovernmental Review -- Required, if applicable.
        If the funding opportunity is subject to Executive Order (EO) 12372, "Intergovernmental Review of Federal Programs," you must say so. In alerting applicants that they must contact their State’s Single Point of Contact (SPOC) to find out about and comply with the State’s process under EO 12372, you may wish to inform them that the names and addresses of the SPOCs are listed in the Office of Management and Budget’s home page at: http:// www.whitehouse.gov/omb/grants/spoc.html.

Additional Guidance:

  • Do not enter the field name (shown in bold in the examples). The NOFO generator will enter the field name.
  • Intergovernmental Review is the fourth of 6 subsections under Application and Submission Information.

Published Examples:
        D. Intergovernmental Review:
        Applications under this program are not subject to Executive Order 12372, "Intergovernmental Review of Federal Programs."

        D. Intergovernmental Review:
        Applications under this program are not subject to Executive Order 12372, "Intergovernmental Review of Federal Programs." It has been determined that this notice is not significant for purposes of Executive Order 12866. Pursuant to 5 U.S.C. 553(a) (2), an opportunity for public notice and comment is not required for this notice relating to grants, benefits and contracts. Because this notice is exempt from the notice and comment provisions of the Administrative Procedure Act, a Regulatory Flexibility Analysis is not required, and none has been prepared. It has been determined that this notice does not contain policies with Federalism implications as that term is defined in Executive Order 13132.

        D. Intergovernmental Review:
        Applications submitted by state and local governments are subject to the provisions of Executive Order 12372, "Intergovernmental Review of Federal Programs." Any applicant submitting an application for funding is required to complete item 16 on SF-424 regarding clearance by the State Single Point of Contact (SPOC) established as a result of EO 12372. To find out about and comply with a State’s process under EO 12372, the names, addresses and phone numbers of participating SPOC’s are listed in the Office of Management and Budget’s home page at: http://www.whitehouse.gov/omb/grants/spoc.html.

>> to quick-links

NOFO Field: Funding Restrictions

OMB Guidance:
IV. Application and Submission Information
        5. Funding Restrictions -- Required.
        You must include information on funding restrictions in order to allow an applicant to develop an application and budget consistent with program requirements. Examples are whether construction is an allowable activity, if there are any limitations on direct costs such as foreign travel or equipment purchases, and if there are any limits on indirect costs (or facilities and administrative costs). You also must tell applicants if awards will not allow reimbursement of pre-award costs.

Additional Guidance:

  • Do not enter the field name (shown in bold in the examples). The NOFO generator will enter the field name.
  • Funding Restrictions is the fifth of 6 subsections under Application and Submission Information.

Published Examples:
        E. Funding Restrictions:
        None.

        E. Funding Restrictions:
        Funding beyond the first year will be dependent upon satisfactory performance and the continued availability of funds

        E. Funding Restrictions:
        Indirect costs are not allowable from the Federal funds either for the Fellowships or for any costs associated with the Fellowships, including the $1,500 budgeted for placement week. (15 CFR 917.11(e), "Guidelines for Sea Grant Fellowships"). These costs, though, can be denoted as matching funds.

        E. Funding Restrictions:
        Indirect Costs: The total dollar amount of the indirect cost proposed must be the lesser of 18% of the total proposed direct cost or the amount that would be authorized as a result of applying the indirect cost rate negotiated and approved by a cognizant Federal agency prior to the proposed effective date of the award. If the applicant does not have a current negotiated rate and plans to seek reimbursement for indirect costs, documentation necessary to establish a rate must be submitted within 90 days of receiving the award.

        Direct Student Support: The total dollar amount of the direct student support must be greater than or equal to 82%. The allowable direct student supports scholarships, travel, and training. A budget and budget justification must be provided that includes a breakdown of approximate costs and narrative description for the applicable direct student support subcategories indicated below.
        • Student scholarships - to assist in paying tuition, campus housing allowance, books, lab fees, and miscellaneous costs;
        • Student travel to NOAA orientation program.

>> to quick-links

NOFO Field: Other Submission Requirements

OMB Guidance:
IV. Application and Submission Information
        6. Other Submission Requirements -- Required.
        This section must address any other submission requirements not included in the other paragraphs of this section. This might include the format of submission, i.e., paper or electronic, for each type of required submission. Applicants should not be required to submit in more than one format and this section should indicate whether they may choose whether to submit applications in hard copy or electronically, may submit only in hard copy, or may submit only electronically.
        This section also must indicate where applications (and any pre-applications) must be submitted if sent by postal mail, electronic means, or hand-delivery. For postal mail submission, this should include the name of an office, official, individual or function (e.g., application receipt center) and a complete mailing address. For electronic submission, this should include the URL or e-mail address; whether a password(s) is required; whether particular software or other electronic capabilities are required; what to do in the event of system problems and a point of contact that will be available in the event the applicant experiences technical difficulties.*

Additional Guidance:

  • Do not enter the field name (shown in bold in the examples). The NOFO generator will enter the field name.
  • Other Submission Requirements is the sixth of 6 subsections under Application and Submission Information.
  • NOAA FFO requirement added December 2007 (no published examples):
    As part of an applicant's package, and under their description of their program activities, applicants are required to provide detailed information on the activities to be conducted, locations, sites, species and habitat to be affected, possible construction activities etc., and any environmental concerns that may exist e.g., the use and disposal of hazardous or toxic chemicals, introduction of non-indigenous species, impacts to endangered and threatened species, aquaculture projects, and impacts to coral reef systems). NOAA has developed an environmental information questionnaire to provide applicants and Federal grant managers with a simple tool to ensure that project and environmental information is obtained. The questionnaire consists of comprehensive list of questions that encompasses a broad range of subject areas. The applicants will not be required to answer every question in the questionnaire. Each program will draw from the final comprehensive list of questions to create a relevant subset of questions for applicants to answer. These subset questions will be found in the Full Funding Opportunity Announcement for individual programs under Section IV.B. (Application and Submission Information; Content and Form of Application Submission). The full questionnaire can be found at the following website: http://www.nepa.noaa.gov/ The information provided in answers to the questionnaire will be used by NOAA staff to determine compliance requirements for NEPA and conduct subsequent NEPA analysis as needed. The information provided in the questionnaire may also be used for other regulatory review requirements associated with the proposed project. NOAA may require follow-up information after the application process has been completed.

    In addition to providing specific information that will serve as the basis for any required impact analyses, applicants may also be requested to assist NOAA in drafting of an environmental assessment, if NOAA determines an assessment is required. Applicants will also be required to cooperate with NOAA in identifying and implementing feasible measures to reduce or avoid any identified adverse environmental impacts of their proposal. The failure to do so shall be grounds for the denial of not selecting an application. In some cases if additional information is required after an application is selected, funds can be withheld by the Grants Officer under a special award condition requiring the recipient to submit additional environmental compliance information sufficient to enable NOAA to make an assessment on any impacts that a project may have on the environment.

Published Examples:
        F. Other Submission Requirements:
        Pre-applications should be submitted electronically by e-mail to coral.grants@noaa.gov. If internet access is not available, submissions by surface mail should be sent to ,David Kennedy, NOAA National Ocean Service, NOAA Coral Reef Conservation Program, Office of Response and Restoration, N/ORR, Room 10102, 1305 East-West Highway, Silver Spring, MD 20910 (applicants are encouraged to include an electronic copy of the pre-application or final application on disk or cd). Final applications should be submitted electronically to: www.grants.gov, the Federal grants portal. If internet access is unavailable, hard copies can be submitted to David Kennedy, NOAA National Ocean Service, NOAA Coral Reef Conservation Program, Office of Response and Restoration, N/ORR, Room 10102, 1305 East West Highway, Silver Spring, MD 20910.

        F. Other Submission Requirements:
        Applications submitted in response to this announcement are strongly encouraged to be submitted through the Grants.gov Web site. Electronic access to the full funding announcement for this program is available via the Grants.gov Web site: http://www.grants.gov. The announcement will also be available at the NOAA Web site http://www.ofa.noaa.gov/%7Eamd/SOLINDEX.HTML or by contacting the program official identified below. Paper applications (a signed original and two copies) should be submitted to the Educational Partnership Program at the following address: NOAA/EPP, 1315 East West Highway, Room 10703, Silver Spring, Maryland 20910. No facsimile applications will be accepted. Organizations may submit Letters of Intent to NOAA/EPP within 30 days of this announcement that would aid in planning the review processes. Letters of Intent may be submitted via e-mail to Chantell.Haskins@noaa.gov and should include a general description of the work proposed.

        F. Other Submission Requirements:
        Preliminary and Full Proposals must be submitted through grants.gov. Any application that includes an appendix B (oversize documents) must submit appendix B in hardcopyto: Mrs. Geri Taylor, National Sea Grant College Program, R/SG, Attn: Ballast Water Competition, Room 11841, NOAA, 1315 East-West Highway, Silver Spring, MD 20910. Phone number for express mail applications is 301-713-2435. To assure that the appendix is matched to the correct electronic application, the hardcopy must be accompanied by a signed cover letter identifying the title, submitting organization, and person to be contacted on matters involving the application. Information provided in the cover letter must match that provided in the Form 424 submitted electronically through grants.gov as part of the application package. Since NOAA can not reproduce oversize or other special materials, if these documents will lose content if reproduced in black and white on standard 8 ½ x 11 inch paper, the applicant is encouraged to send twelve copies to ensure reviewers have access to complete information.

        Applicants without internet access may submit hard copies (one UNBOUND original and one copy, except for appendix B which needs twelve copies) to: Mrs. Geri Taylor, National Sea Grant College Program, R/SG, Attn: Ballast Water Competition, Room 11841, NOAA, 1315 East-West Highway, Silver Spring, MD 20910. Phone number for express mail applications is 301-713-2435. Include a cover letter stating that you are submitting in hardcopy because you do not have internet access.

        Facsimile and electronic mail transmissions of proposals will not be accepted for either Preliminary or Full Proposals.

>> to quick-links

Federal Register Notice Field: Address for Submitting Proposals
Related FFO Field: Other Submission Requirements

Guidance:

  • Do not enter a field name (shown Underlined: in the examples). The FRN generator will enter the field name of Address for Submitting Proposals:.

Published Examples:

Address for Submitting Proposals: David Kennedy, NOAA Coral Reef Conservation Program, Office of Response and Restoration, NOAA National Ocean Service, N/ORR, Room 10102, 1305 East West Highway, Silver Spring, MD 20910 or coral.grants@noaa.gov. Submissions by e-mail are preferred. Address for submitting final applications: http://www.grants.gov, the Federal grants portal. If internet access is unavailable, hard copies can be submitted to David Kennedy, at the address above. Applicants are required to include one original and two copies of the signed, hard/paper of the Federal financial assistance forms for each final application package that is not submitted through http:// www.grants.gov.
View Corresponding FFO Other Submission Requirements (First Example)

Address for Submitting Proposals: Applications submitted in response to this announcement are strongly encouraged to submit via http://www.grants.gov. Electronic access to the full funding announcement for this program is also available at this site. The announcement will also be available at the NOAA EPP web site http://epp.noaa.gov or by contacting the program official identified below. If internet access is unavailable, paper applications (a signed original and two copies) may also be submitted to the NOAA, Office of Education, Educational Partnership Program at the following address: NOAA/EPP, 1315 East West Highway, Room 10703, Silver Spring, Maryland 20910. No facsimile applications will be accepted. Institutions are encouraged to submit Letters of Intent to NOAA/EPP within 30 days of this announcement to aid in planning the review processes. Letters of Intent may be submitted via e-mail to Chantell.Haskins@noaa.gov. Information should include a general description of the program administration proposal.
View Corresponding FFO Other Submission Requirements (Second Example)

Address for Submitting Proposals: Letters of intent must be submitted to the National Sea Grant Office, Attn: Mrs. Geraldine Taylor, SGBallast Water, 1315 East-West Highway, R/SG, Rm 11732, Silver Spring, MD 20910. Telephone number for express mail applications is 301-713-2445. Full proposals should be submitted through Grants.gov at http://www.grants.gov or those applicants without internet access, hard copy proposals (1 unbound original and 1 copy) may be sent to the above address.
View Corresponding FFO Other Submission Requirements (Third Example)

>> to quick-links